You can assign subscriptions to users in different ways, depending on how you want to manage access.
Assigning to Individual Users
Grants access to a specific user within your organization.
The user’s access remains unchanged, even if they are added or removed from groups or organizational units.
Per-user priced subscriptions must be assigned individually since each user incurs a cost.
Assigning to User Groups
Grants access to all members of a group within your organization.
If new users are added to the group, they automatically receive access to the subscription.
If users are removed from the group, their subscription access is revoked.
Assigning to Organizational Units
Works similarly to user groups but at the organizational unit level.
All users within the organizational unit will have access to the subscription.
Access is automatically updated when users are added or removed from the organizational unit.
It is important to realize that when assigning to a group or organizational unit, users can automatically use the subscription when they are assigned to the group or organizational unit. Similarly, when a user is removed, they will no longer be able to use the subscription.
The same goes for any optional policies that are assigned on this level, all users that belong to the group or organizational unit will have access to the optional policies assigned to them.
This flexibility allows you to manage subscription access efficiently across your organization! 🚀
From subscriptions overview:
Add users to subscription
To add users to a subscription, navigate to the Veriam App > Manage your organization > Subscriptions, and click on the relevant subscription.
Click on 'Users' section
Select either ‘Individuals’, ‘Groups’, or ‘Organization Units’ and click to add.
Select the user(s), group(s), or organizational unit(s) you want to add to the subscription.
Select any optional policies you want to be assigned
Confirm the choice by clicking ‘Add users’
These users are now added to the subscription and they can use it to access the applications included in the subscription.
To add your entire organization to a subscription, so that all users of your organization can use it:
Go to Organization in the menu
Go to Access tab > Subscription
Click ‘Add subscription’
Select the subscription
Select any optional policies you want to be assigned
Confirm the choice by clicking ‘Add subscription’
Edit optional access
To edit the optional policies of an existing subscription, navigate to the Users / Groups / Units tab and:
Click the three dots at the end of the row from the user / group / unit you want to edit.
Click ‘Manage Optional Policies’.
A modal pops up, update the selection of optional policies to the new situation.
Confirm the update action by clicking ‘Apply’.
The subscription assignment is now updated for this user / users in this group or unit.
Remove users from subscription
To remove users from a subscription, navigate to the Users / Groups / Units tab and:
Click the three dots at the end of the row from the user / group / unit you want to remove
Click ‘Remove subscription’
A modal pops up, confirm the unassign action by clicking ‘Yes, Remove’
These users are removed from the subscription and can no longer be used by them.
View payment and invoice details
For a specific user:
Add to subscription
Add user to a subscription by navigating to the Access tab on the user detail page of that user.
Click ‘Add subscription’.
Select the subscription you want to add the user to.
Select optional policies you want to assign.
Confirm your choice by clicking ‘Add subscription.
The default and selected optional access of this subscription are now assigned to this user
This can also be done from the subscription details page > Users section
Remove from subscription
Remove user from a subscription by navigating to the Access tab on the user detail page of that user.
Click on the three dots in the subscription's row
Click to remove subscription
Confirm your choice by clicking ‘Remove subscription'.
This user can no longer make use of the subscription.
This can also be done from the subscription details page > Users section.
For a group:
Add subscription
To assign a license to a user group, navigate to the Licenses tab on the group detail page of that group.
Click ‘Assign License’
Select the license you want to assign
Select optional policies you want to assign
Confirm your choice by clicking ‘Assign License’
The default and selected optional policies of this license are now assigned to this group and available for all users in this group
Remove subscription
To unassign a license, navigate to the License tab and:
Click the three dots at the end of the row from the license you want to unassign
Click ‘Unassign License’
A modal pops up, confirm the unassign action by clicking ‘Yes, Remove’
The license is now unassigned and can no longer be used by users in this group
For an organizational unit:
Add subscription
To assign a license to an organizational unit, navigate to the Licenses tab on the organizational unit detail page of that organizational unit.
Click ‘Assign License’
Select the license you want to assign
Select optional policies you want to assign
Confirm your choice by clicking ‘Assign License’
The default and selected optional policies of this license are now assigned to this organizational unit and available for all users in this organizational unit
Remove subscription
To unassign a license, navigate to the License tab and:
Click the three dots at the end of the row from the license you want to unassign
Click ‘Unassign License’
A modal pops up, confirm the unassign action by clicking ‘Yes, Remove’
The license is now unassigned and can no longer be used by users in this organizational unit
